Logistics & Finance Administrator

Kenneth Brian Associates are working with an established business based in Leatherhead to hire a Logistics & Finance Administrator. This role will suit someone who has previous Logistics experience, but with an interest in Finance, as AAT study support is provided.
 
This is a very varied role, with responsibilities across a range of disciplines, including:
 
Logistics:

• Record Customs and Excise Entry Advices on centralised order spreadsheet
• Check commodity codes on Entry advice are correct and report any anomalies to the Finance Manager & Office & Distributions Manager
• Oversee incoming and outgoing shipments on Fridays in absence of Office and Distribution Manager
• Support Office and distribution Manager with incoming and outgoing deliveries
• Liaise with Sales Team and Customers over incoming and outgoing shipments.
• Liaise with logistics, warehouse, and transport services over incoming/outgoing shipments.
• Organise and file paperwork for sales order shipments.

 
Office Administration:

• Manage office supplies inventory and place orders as necessary
• Maintain supplier price lists and customer records on CRM system (Microsoft Dynamics 365)
• Perform receptionist duties as and when required: greet visitors, and answer /re-direct phone calls.
• Receive and sort incoming mail and deliveries and manage outgoing mail

 
Finance:

• Accounts Payable
• Accounts Receivable
• Credit Control
• Intercompany reconciliation
• Support the Finance manager in annual preparation of Audit schedules.

 
Sales Administration:

• Scan sales order documents to digital sales order files and order documents
• Upkeep audit of sales order documents and chase any necessary documentation.
• Raise sales orders and invoices in absence of the Office and Distribution Manager
• Assist with monthly inventory stock check.