Accounts Payable Specialist
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| Job Type | Permanent Full Time |
| Location | Guildford |
| Area | Guildford, Surrey |
| Sector | Finance - Purchase Ledger |
| Salary | £25,000 - £29,000 |
| Start Date | ASAP |
| Telephone | +441372642001 |
| Job Ref | 029102 |
| Job Views | 151 |
- Description
- Kenneth Brian Associates are working exclusively with a market leading specialist SME business based in Guildford to hire an Accounts Payable Specialist. You will be joining a friendly, established team, reporting in to the AP Lead and the Financial Controller.
The role will initially be remote working, but with occasional days in the office. To be considered you must live within a reasonable commute of Guildford.
You will also have a minimum of 3 years’ experience processing purchase ledger invoices in a multi-currency environment including knowledge of VAT and Tax regulations. Experience of processing employee expense claims, procurement issues, and purchase processes is essential.
You must have excellent numerical skills, an eye for attention to detail and be a confident user of Excel.
Key Responsibilities:
Accounts Payable:-
Ensure timely processing of purchase invoices, validating coding and authorisations for payment.- Process Partner invoices and work closely with internal business partners to ensure accuracy of billable projects.
- Verifying all purchase order invoices are matched and posted against the relevant purchase orders on receipt of goods.
- Process vendor payment runs, reconcile vendor balances on a monthly basis and deal with supplier queries.
- Ensuring the integrity of the purchase ledger in various currencies including GBP, Euro, US Dollar.
- Ensure overdue accounts are managed and escalated when needed.
- Establishing and maintaining supplier relationships to enable effective cost recording and payments.
- Maintain cash book for bank payments and direct debits and post allocation journals as required.
- Produce monthly aged creditors report and perform analysis of creditor status.
- Ensuring adherence to purchasing and accounting policies and procedures.
Employee Expenses:-- Process and review multi-currency employee expenses on the finance system – check receipts and claims against the travel policy and apply local tax rules.
- Dealing with any queries that arise with expense claims within a timely manner.
- Provide PSA information to Payroll Specialist on a monthly basis.
- Process one expense payment run per month for the UK and EMEA branches.
- Maintain employee records on the finance and bank systems.
- Maintain EMEA Expenses calendar and issue annual calendar dates for expense processing.
Credit Card Processing:-- Process and reconciliation of credit card bills, review and input to the Finance system, verifying back up.